PRIVACY POLICY

Last Updated: March 20th, 2026

SUDBURY FILMS INC.

IP ASSET POLICY

IP CLEARANCE, TRANSFORMATION & ORIGINAL ASSET POLICY

VERSION 1.0 – STRATEGIC FRAMEWORK

1. CORE PRINCIPLE (NON-NEGOTIABLE)

“WE CREATE ORIGINAL, IMMERSIVE WORLDS INSPIRED BY REAL ENVIRONMENTS—NEVER DEPENDENT ON THEM.”

THIS PRINCIPLE GOVERNS:

• ALL FILMING

• ALL DESIGN

• ALL AI/XR OUTPUTS

• ALL DISTRIBUTION

STRATEGIC POSITIONING:

SUDBURY FILMS INC. OPERATES AS:

• IP CREATOR

• WORLD BUILDER

• XR / AI CONTENT INNOVATOR

NOT:

• A PASSIVE RECORDER OF REAL-WORLD ASSETS

2. CLEARANCE PHILOSOPHY

WE FOLLOW A “CLEAN CHAIN OF TITLE” DOCTRINE:

EVERY ASSET IN A PRODUCTION MUST BE:

• OWNED

• LICENSED

• OR CLEARLY DEFENSIBLE UNDER LAW

IF UNCLEAR → WE DO NOT USE

3. STANDARD CLEARANCE WORKFLOW

STEP 1 — ASSET IDENTIFICATION

EVERY PRODUCTION MUST LOG:

RECOGNIZABLE ASSETS INCLUDE:

• BUILDINGS / LANDMARKS

• PUBLIC ART / MURALS

• LOGOS / BRANDS

• PRIVATE PROPERTY

• DISTINCT INTERIORS

• VEHICLES WITH BRANDING

• PEOPLE (FACES, LIKENESS)

STEP 2 — CLEARANCE CLASSIFICATION

EACH ASSET IS CATEGORIZED:

CATEGORY

RISK LEVEL

ACTION

PUBLIC, GENERIC

LOW

LOG ONLY

PUBLIC, RECOGNIZABLE LANDMARK

MEDIUM

LOG + EVALUATE

PRIVATE PROPERTY

HIGH

RELEASE REQUIRED

TRADEMARKED / BRANDED

HIGH

CLEARANCE REQUIRED

ARTISTIC WORKS

HIGH

CLEARANCE REQUIRED

STEP 3 — CLEARANCE LOG SYSTEM (MANDATORY)

MAINTAIN A CENTRALIZED CLEARANCE LOG DATABASE

REQUIRED FIELDS:

• ASSET ID

• DESCRIPTION

• LOCATION

• OWNERSHIP STATUS

• RECOGNITION LEVEL (LOW / MEDIUM / HIGH)

• INTENDED USE (BACKGROUND / FEATURED / TRANSFORMED)

• RELEASE STATUS (YES / PENDING / N/A)

• LEGAL NOTES

• FINAL APPROVAL STATUS

USE:

• AIRTABLE / NOTION / GOOGLE SHEETS (INITIALLY)

• LATER: INTEGRATION INTO OUR GIV’N BACKEND

STEP 4 — LOCATION RELEASE PROTOCOL

POLICY:

WE OBTAIN LOCATION RELEASES EVEN WHEN NOT STRICTLY REQUIRED.

WHY:

• ELIMINATES AMBIGUITY

• BUILDS TRUST WITH MUNICIPALITIES & PARTNERS

• STRENGTHENS DISTRIBUTION READINESS

REQUIRED WHEN:

• FILMING ON PRIVATE PROPERTY

• LANDMARK IS CENTRAL TO SCENE

• SCENE IMPLIES NARRATIVE IMPORTANCE

OPTIONAL BUT RECOMMENDED:

• PUBLIC LANDMARKS USED PROMINENTLY

• REPEATED USE ACROSS PROJECTS

4. TRANSFORMATION PROTOCOL

(“REAL → FICTIONAL ASSET” PIPELINE)

WHEN CONVERTING REAL-WORLD ELEMENTS INTO SCI-FI / XR / AI ASSETS:

LEVEL 1 — DIRECT CAPTURE (SAFE USE)

• LANDMARK APPEARS AS-IS

• USED AS BACKGROUND OR CONTEXT

✔ ALLOWED
✔ LOG REQUIRED
❌ NO TRANSFORMATION

LEVEL 2 — MODIFIED (CAUTION ZONE)

• LANDMARK ALTERED VISUALLY (LIGHTING, EXTENSIONS, FX)

• STILL RECOGNIZABLE

⚠ REQUIRES:

• CLEARANCE REVIEW

• LEGAL SIGN-OFF

• RISK ASSESSMENT

LEVEL 3 — TRANSFORMED (TARGET STANDARD)

• INSPIRED BY REAL STRUCTURE

• GEOMETRY, SCALE, SILHOUETTE CHANGED

• NO LONGER IDENTIFIABLE

✔ PREFERRED APPROACH
✔ BECOMES ORIGINAL IP

TRANSFORMATION CHECKLIST

BEFORE APPROVING TRANSFORMED ASSETS:

• SILHOUETTE ALTERED?

• PROPORTIONS CHANGED?

• DISTINCT FEATURES REMOVED?

• NO DIRECT NAMING/REFERENCE?

• CANNOT BE CONFUSED WITH ORIGINAL?

IF ANY ANSWER = NO → REVISE

5. IP LEGAL PROTOCOL

WE ACT IN THE ROLE OF INTERNAL LEGAL OVERSIGHT:

PRE-PRODUCTION REVIEW

• WE SCRIPT BREAKDOWN FOR IP RISKS

• WE IDENTIFY:

  • REAL LOCATIONS

  • BRANDS

  • DERIVATIVE CONCEPTS

PRODUCTION REVIEW

• DAILY ASSET LOGGING COMPLIANCE

• LOCATION RELEASE TRACKING

• VISUAL RISK FLAGGING

POST-PRODUCTION REVIEW

• FRAME-BY-FRAME SCAN FOR:

  • LOGOS

  • RECOGNIZABLE PROPERTIES

  • ARTWORK

FINAL LEGAL SIGN-OFF REQUIRED BEFORE:

• DISTRIBUTION

• FESTIVAL SUBMISSION

• STREAMING RELEASE

• MONETIZATION

6. DISTRIBUTION READINESS STANDARD

BEFORE ANY FILM IS RELEASED:

OUR REQUIRED PACKAGE:

• CLEARANCE LOG (COMPLETE)

• LOCATION RELEASES (SIGNED)

• TALENT RELEASES

• MUSIC LICENSES

• IP TRANSFORMATION DOCUMENTATION

FINAL RESULT

WE ACHIEVE:

• E&O INSURANCE ELIGIBILITY

• PLATFORM ACCEPTANCE (NETFLIX, BROADCASTERS, FESTIVALS)

• INVESTOR CONFIDENCE

7. AI / XR / VR CONTENT POLICY

AI GENERATED CONTENT

WE MUST:

• AVOID DIRECT REPLICATION OF REAL LANDMARKS

• BE PROMPT-DOCUMENTED

• BE VISUALLY TRANSFORMED

XR / DIGITAL TWIN ENVIRONMENTS

RULE:

WE DO NOT REPLICATE REALITY — WE REINTERPRET IT.

WE AVOID:

• 1:1 RECREATIONS OF IDENTIFIABLE LANDMARKS

WE PREFER:

• “INSPIRED ENVIRONMENTS”

• HYBRID / STYLIZED WORLDS

8. ORIGINAL ASSET LIBRARY STRATEGY

BUILD YOUR CORE ADVANTAGE

WE CREATE A PROPRIETARY LIBRARY:

CATEGORIES:

• BUILDINGS (MODULAR)

• SCI-FI STRUCTURES

• VEHICLES

• ENVIRONMENTS

• PROPS

PIPELINE:

REAL WORLD → REFERENCE CAPTURE → CONCEPT ART → 3D BUILD → IP OWNERSHIP

FINAL RESULT

• REUSABLE ASSETS ACROSS:

  FILMS

  • VR WORLDS

  • GAMES

  • GIV’N PLATFORM

9. “INSPIRED-BY SUDBURY” DESIGN SYSTEM

INSTEAD OF:

RECREATING SUDBURY LANDMARKS

WE CREATE:

DESIGN LANGUAGE BASED ON:

NORTHERN INDUSTRIAL TEXTURES

MINING STRUCTURES

ROCK FORMATIONSURBAN DECAY + RENEWAL

OUTPUT:

A RECOGNIZABLE AESTHETIC UNIVERSE
WITHOUT LEGAL DEPENDENCY

11. BRAND POSITIONING STRATEGY

INTERNAL LANGUAGE:

“WE DON’T CAPTURE REALITY — WE REINTERPRET IT.”

EXTERNAL POSITIONING:

SUDBURY FILMS INC. IS:

• A NEXT-GENERATION STUDIO

  FOCUSED ON:

  ORIGINAL IP

  IMMERSIVE STORYTELLING

  SCALABLE DIGITAL WORLDS

MARKET PERCEPTION SHIFT:

FROM:
LOCAL FILMMAKER

TO:GLOBAL IP CREATOR + VIRTUAL WORLD ARCHITECT

12. IMPLEMENTATION ROADMAP (30–60 DAYS)

WEEK 1–2

• BUILD CLEARANCE LOG TEMPLATE

• CREATE RELEASE FORMS

• TRAIN TEAM

WEEK 3–4

• APPLY WORKFLOW ON CURRENT PROJECTS

• BEGIN ASSET LIBRARY

MONTH 2

• ESTABLISH LEGAL REVIEW CHECKPOINTS

• DOCUMENT TRANSFORMATION STANDARDS

FINAL STATEMENT

THIS POLICY ENSURES:

• LEGAL PROTECTION

• DISTRIBUTION READINESS

• INVESTOR CREDIBILITY

• LONG-TERM IP OWNERSHIP

MOST IMPORTANTLY:

YOU ARE NO LONGER DOCUMENTING SUDBURY — YOU ARE BUILDING A UNIVERSE INSPIRED BY IT.